Assistant to VP / UMMS Job - (baltimore, maryland) in Baltimore, Maryland For Sale
Assistant to VP / UMMS
Facility: University of Maryland Medical System
Employment Type: Full Time
Location: Baltimore, MD Shift/Schedule: DAY
Department: CRP: UMMS MARKETING
Posted FTE: 1.0
Job Posting Category: Clerical
Hours of Work: M:F 9:5
Job ID : xxxx7
Benefits Eligible: Yes
Minimum Education: High School
License/Cert Required: Not Indicated
Minimum Experience: 5 Years
Specialty Type: Not Applicable
What You Will Do:
The University of Maryland Medical System is a 12:hospital system with academic, community and specialty medical services reaching every part of Maryland and beyond. UMMS is a national and regional referral center for trauma, cancer care, Neurocare, cardiac care, womens and childrens health and physical rehabilitation. UMMS is the fourth largest private employer in the Baltimore metropolitan area and one of the top 20 employers in the state of Maryland. No organization will give you the clinical variety, the support, or the opportunities for professional growth that you'll enjoy as a member of our team. UMMS is currently seeking an Assistant to VP for our Corporate location
***High School diploma and Five years progressively responsible secretarial experience including executive level administrative responsibilities is REQUIRED***
Under general supervision, provides administrative and project support to one or more executive staff members (VP level or above). Performs duties of a highly confidential nature that require comprehensive knowledge of the organizational policies and operations. Prepares and/or drafts confidential documents, sets up meetings and acts as an intermediary for executives.
Principal Responsibilities and Tasks
The following statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified.
1. Acts as an intermediary for executives. Independently responds and refers telephone calls and inquiries as appropriate. Composes confidential correspondence, memoranda, charts, graphs and presentation material for formal presentations. Summarizes correspondence.
2. Schedules and coordinates meetings, appointments, conferences, travel and lodging. Prepares agendas, assembles background material for meetings and briefs executives prior to meetings.
Writes minutes for meetings and initiates follow:up.
3. Compiles and reviews financial and/or statistical data for the departmental unit. Creates monthly justification reports for expenses of unit. Authorizes expenditure for petty cash distribution and other departmental funds.
4. Monitors, maintains and balances departmental budget, grants, special funds and expense accounts. Assists with projections and preparation of budgetary recommendations and identifies and resolves anomalies.
5. Provides coordination and/or leads projects and contributes to assignments; tracks progress to ensure work is completed in a timely manner.
6. Provides information requiring comprehensive knowledge of institution policies and procedures and special issues. Anticipates executive's course of action and facilitates problem resolution. Makes administrative decisions within authorized scope and refers decision:making when appropriate.
7. Sets up and maintains various paper and electronic confidential filing systems in accordance with departmental procedures or The Joint Commission record keeping requirements. Carries out other administrative tasks as required; orders and negotiates cost of office supplies, equipment and maintenance contracts. Recommends cost savings where appropriate. Assists in the coordination of special events.
8. Reads, summarizes and prioritizes incoming correspondence and information for review. Identifies background information as required. Screens out items that can be handl
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