Assistant Property Manager - (Parkville) in Baltimore, Maryland For Sale

Assisant Property Manager Quest Management – Baltimore, MD ASSISTANT MANAGER/BOOKKEEPER REPORTS TO: COMMUNITY MANAGER OVERVIEW: Retention, Management, Sales, Vendor Relations, Budgets & Customer Service ESSENTIAL DUTIES AND RESPONSIBILITIES include the following but are not limited to the job specifications contained herein. Additional duties or job functions that can be performed safely may be required as deemed necessary by supervisory personnel. The Assistant Manager is a vital role in the community. This position is responsible for assisting reports and collection of rents. The Assistant Manager provides quality customer service to the apartment community. This position is responsible for insuring the efficient financial and administrative operation of the Community under the direction of the Community Manager. MAJOR JOB FUNCTIONS 1. General Office Duties Operate as acting Community Manager in the absence of the Community Manager. Assist the Community Manager in interviewing, screening, hiring and training of any Potential employee for all positions. Assist the Community Manager in orientation, training and scheduling of all office Personnel. Complete file audits to reviews/approve applications Create pricing for renewal rates; maintains final approval from Community Manager 2. Administrative Assist with all reports including posting rents, collecting delinquent rent, filing evictions, posting bills and handling lease renewals. Manage Accounts Receivable, Accounts Payable and Budgets. Assist with creative ideas on how to generate traffic and obtain resident retention. Lease apartments that are currently vacant or will be in the future. Secure lease renewals from existing residents. Ensure the community generates a satisfactory cash flow. See Community Leasing below. Balance all resident ledgers and reports. Make daily deposits to the bank. Verify status of vacant units to confirm that all units are ready to lease and inspect all pre-leased apartments prior to the resident’s scheduled move-in. Other functions as necessary. 3. Maintenance Responsible for insuring efficient and courteous response to all resident requests with follow-up calls and excellent customer service. Route any service requests needed to the maintenance team and monitor resident satisfaction in person or through follow-up calls. Pick up litter on the Community and report any needs to maintenance team. 4. Resident Relations Residents may call or visit in person and will require the Assistant Manager to listen respectfully to their requests, complaints and comments. Respond accordingly to rectify the situation after discussing with the Community Manager when required. Ensure consistency with Residents on all matters. Enforce Community Policies. 5. Community Leasing Greet prospects and determine needs and wants. Complete guest card. Tour Community by showing model or ready vacant apartments. Highlight amenities (ie, pool, clubhouse and fitness center) and close the sale. Have prospect complete all application paperwork and secure deposit and application fee. Update Weekly Activity Status Report. Obtain required information to process applications for approval (ie, credit check, rental history and employment verification). Once approved by Community Manager, type lease and applicable addendums. Insure apartment is ready for move-in on agreed date. Follow up on prospects unable to close (ie, phone calls, thank you notes and e-mails) attempt to close sale again. If not viable prospect for our community, work to send the prospect to a sister Community to meet their needs without losing them to a competitor. Secure new resident signature(s) on appropriate paperwork prior to move-in. Update WASR. Review and orient new residents to the community’s specific rules, regulations and policies. Monitor Renewals. Distribute and follow-up on renewals on a daily basis until finalized. Write and distribute resident notices as needed. OTHER ASPECTS OF THE JOB: Assistant Managers may be required to assist in special projects or activities designated by the company. This may include due diligence, Community acquisition/disposition, and serving on or participating in company sponsored functions. This job description is not an all-inclusive list of functions and tasks. Job functions may be added, deleted, or modified at any time by your management team. Receipt or possession of this job description does not constitute a contract of employment. EDUCATION AND MANDATORY SKILLS: -High school diploma or equivalent required; bachelor’s degree preferred. -Highly proficient computer skill including MS Word, Excel, Outlook and PowerPoint. -PMS experience is a plus - Experience with industry-related management and accounting software - Internet and E-mail Savvy EXPERIENCE AND INDUSTRY KNOWLEDGE: Position requires 1-3 years of industry experience in a leasing and managerial role at a comparable Community or work environment. TYPICAL PHYSICAL DEMANDS: Job requires mobility to climb stairs to tour and inspect apartments, public areas, maintenance shops, grounds, and monitor employee activities on a daily basis. You will use repetitive motion of your hands and wrists while using the computer on a daily basis. You must have a normal range of vision to complete paperwork and review documentation. You will have hearing and speech communication with residents, vendors, supervisors and employees on the telephone, or in person on a regular basis. TYPICAL MENTAL DEMANDS: Must be able to read and write in English at a high school level to prepare reports, memos, and schedules. You must have mathematical skills at high school level to prepare budgets, financial reports and calculate rent and deposit prorations. Must be able to apply common sense understanding and use independent judgment on a continual basis to determine actions, priorities, and direct the work of others. Will have regular contact with all levels of internal and external customers and therefore must possess excellent interpersonal skills. You must be able to handle stressful, urgent, novel and diverse work problems on a daily basis. Emotional stability and personal maturity are important attributes in this position. ENVIRONMENTAL WORKING CONDITIONS: This position will works in an office setting with regular exposure to outdoor environment including heat, cold, damp, rain and snow when touring communities. You will be periodically called upon to work long hours, odd and service calls after hours. Position requires periodic travel by automobile to handle work-related activities including daily bank deposit runs. Assisant Property Manager Quest Management – Baltimore, MD ASSISTANT MANAGER/BOOKKEEPER REPORTS TO: COMMUNITY MANAGER OVERVIEW: Retention, Management, Sales, Vendor Relations, Budgets & Customer Service ESSENTIAL DUTIES AND RESPONSIBILITIES include the following but are not limited to the job specifications contained herein. Additional duties or job functions that can be performed safely may be required as deemed necessary by supervisory personnel. The Assistant Manager is a vital role in the community. This position is responsible for assisting reports and collection of rents. The Assistant Manager provides quality customer service to the apartment community. This position is responsible for insuring the efficient financial and administrative operation of the Community under the direction of the Community Manager. MAJOR JOB FUNCTIONS 1. General Office Duties Operate as acting Community Manager in the absence of the Community Manager. Assist the Community Manager in interviewing, screening, hiring and training of any Potential employee for all positions. Assist the Community Manager in orientation, training and scheduling of all office Personnel. Complete file audits to reviews/approve applications Create pricing for renewal rates; maintains final approval from Community Manager 2. Administrative Assist with all reports including posting rents, collecting delinquent rent, filing evictions, posting bills and handling lease renewals. Manage Accounts Receivable, Accounts Payable and Budgets. Assist with creative ideas on how to generate traffic and obtain resident retention. Lease apartments that are currently vacant or will be in the future. Secure lease renewals from existing residents. Ensure the community generates a satisfactory cash flow. See Community Leasing below. Balance all resident ledgers and reports. Make daily deposits to the bank. Verify status of vacant units to confirm that all units are ready to lease and inspect all pre-leased apartments prior to the resident’s scheduled move-in. Other functions as necessary. 3. Maintenance Responsible for insuring efficient and courteous response to all resident requests with follow-up calls and excellent customer service. Route any service requests needed to the maintenance team and monitor resident satisfaction in person or through follow-up calls. Pick up litter on the Community and report any needs to maintenance team. 4. Resident Relations Residents may call or visit in person and will require the Assistant Manager to listen respectfully to their requests, complaints and comments. Respond accordingly to rectify the situation after discussing with the Community Manager when required. Ensure consistency with Residents on all matters. Enforce Community Policies. 5. Community Leasing Greet prospects and determine needs and wants. Complete guest card. Tour Community by showing model or ready vacant apartments. Highlight amenities (ie, pool, clubhouse and fitness center) and close the sale. Have prospect complete all application paperwork and secure deposit and application fee. Update Weekly Activity Status Report. Obtain required information to process applications for approval (ie, credit check, rental history and employment verification). Once approved by Community Manager, type lease and applicable addendums. Insure apartment is ready for move-in on agreed date. Follow up on prospects unable to close (ie, phone calls, thank you notes and e-mails) attempt to close sale again. If not viable prospect for our community, work to send the prospect to a sister Community to meet their needs without losing them to a competitor. Secure new resident signature(s) on appropriate paperwork prior to move-in. Update WASR. Review and orient new residents to the community’s specific rules, regulations and policies. Monitor Renewals. Distribute and follow-up on renewals on a daily basis until finalized. Write and distribute resident notices as needed. OTHER ASPECTS OF THE JOB: Assistant Managers may be required to assist in special projects or activities designated by the company. This may include due diligence, Community acquisition/disposition, and serving on or participating in company sponsored functions. This job description is not an all-inclusive list of functions and tasks. Job functions may be added, deleted, or modified at any time by your management team. Receipt or possession of this job description does not constitute a contract of employment. EDUCATION AND MANDATORY SKILLS: -High school diploma or equivalent required; bachelor’s degree preferred. -Highly proficient computer skill including MS Word, Excel, Outlook and PowerPoint. -PMS experience is a plus - Experience with industry-related management and accounting software - Internet and E-mail Savvy EXPERIENCE AND INDUSTRY KNOWLEDGE: Position requires 1-3 years of industry experience in a leasing and managerial role at a comparable Community or work environment. TYPICAL PHYSICAL DEMANDS: Job requires mobility to climb stairs to tour and inspect apartments, public areas, maintenance shops, grounds, and monitor employee activities on a daily basis. You will use repetitive motion of your hands and wrists while using the computer on a daily basis. You must have a normal range of vision to complete paperwork and review documentation. You will have hearing and speech communication with residents, vendors, supervisors and employees on the telephone, or in person on a regular basis. TYPICAL MENTAL DEMANDS: Must be able to read and write in English at a high school level to prepare reports, memos, and schedules. You must have mathematical skills at high school level to prepare budgets, financial reports and calculate rent and deposit prorations. Must be able to apply common sense understanding and use independent judgment on a continual basis to determine actions, priorities, and direct the work of others. Will have regular contact with all levels of internal and external customers and therefore must possess excellent interpersonal skills. You must be able to handle stressful, urgent, novel and diverse work problems on a daily basis. Emotional stability and personal maturity are important attributes in this position. ENVIRONMENTAL WORKING CONDITIONS: This position will works in an office setting with regular exposure to outdoor environment including heat, cold, damp, rain and snow when touring communities. You will be periodically called upon to work long hours, odd and service calls after hours. Position requires periodic travel by automobile to handle work-related activities including daily bank deposit runs.
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